Free plan
A free change order builder for commercial subs
Write the change order, put it on your own letterhead, download the PDF. Unlimited change orders, one user, no credit card — and every one of them still there next month when the GC asks.
It is the change order half of SubMark, free and on its own. Nothing to install, nothing to cancel.
Email address and one verification click. No card, no sales call, no countdown.
Why a template stops working
The form is not the hard part. Keeping track of twelve of them is.
Most subs already have a change order template. It was fine for the first one. Four jobs and a dozen change orders later, these are the four places it gives out — and none of them is fixed by a better-looking form.
Numbering
It does not know which number is next
CO-004 exists twice because two PMs each saved a copy of the same file. The GC asks which one is the real 004 and somebody has to go through the sent folder to find out.
Memory
It does not remember what you sent
The document is a file. Three weeks later the question is “what did we price for the elevator lobby?” and the answer is in whichever folder the PM who wrote it uses.
Arithmetic
It breaks quietly
A pasted row lands outside the SUM range and the total is wrong by one line. Nothing turns red. The GC catches it, or worse, does not, and you eat the difference.
Status
It cannot answer “what is outstanding?”
A folder of PDFs holds no status. Which ones are approved, which are sitting with the GC, and how much is unresolved — that is a question about a log, not about a document, and a template has no log.
The free builder fixes the first three. The fourth one — the log, the status, and the money still unresolved — is what the paid change order tracking is for.
What is included, free
Six things, and no asterisks
This is the whole free plan. If something is not on this list, assume it is on the paid plan — we would rather you read it here than find out after you signed up.
Unlimited change orders
No cap on how many you write, and no end date on the account. Each one is saved against the job it belongs to, so next month you can open it instead of searching your Downloads folder.
Your letterhead, not ours
Load your logo and your brand color once and every change order comes out on them. The only thing of ours on the page is one line at the bottom that reads “Made with SubMark — submark.io”, and on the free plan that line stays.
Line items that add up
Scope description, then line items with quantities and unit prices, then the totals. Typed once, calculated by the page — not by a formula you dragged down a column and then broke.
A description drafted for you
Type what happened in your own shorthand and “Draft with AI” turns it into the scope paragraph. It writes words, never a price — your numbers stay your numbers. Up to 10 drafts a day.
A PDF you can send yourself
Download it and attach it to your own email, the way you do now. Sending from SubMark, with a review link your GC approves on, is on the paid plan.
One user, no card
An email address and a verification click. No credit card, no sales call, no 30-day countdown. One login — the office manager or the PM who writes the change orders.
When the document is not enough
What the paid plan adds
A change order stops being a document the moment it has to travel: to the GC, into the next draw, onto the contract value everybody is arguing about. That is the paid plan, at $249 a month for your company.
- Email the change order to your GC from SubMark, with the PDF and a review link the GC approves or rejects on.
- A change order log with status on every one, so “what is still outstanding” is a screen instead of an afternoon.
- Approved change orders added to the job’s schedule of values automatically, so the next draw already has them.
- T&M tags priced off your own rate lists and e-signed on site by the GC’s superintendent, with several tags converting into one change order.
- Your whole office and your whole field: three office users included, more at $39 a month each, and foremen, crews and the subs you invite are free and unlimited.
- The rest of the job: daily logs, job costing against budget, draw tracking, crew scheduling, the time clock, lien waiver tracking, and QuickBooks job-cost import with a one-click draw push.
Not sure the subscription pays for itself? The break-even calculator divides our price by your office rate and shows you the hours. No invented savings figures.
Questions
Before you sign up
Is it actually free, or is this a trial?
Free. It is its own plan, not a countdown — no credit card, no end date, and no cap on how many change orders you write. What it has instead of a time limit is a boundary: one user, and the change order document itself. Everything that leaves your office — emailing the GC, the review link they sign on, inviting your team — is on the paid plan.
What do I have to give you to sign up?
An email address, and a click on the verification link we send to it. That is the whole gate. No card, no phone number, no call from anybody.
What is on the change order PDF?
Your logo and brand color, the job and the GC it belongs to, the scope description, the line items with quantities and unit prices, and the totals. At the foot of the page there is one line that reads “Made with SubMark — submark.io”. On the free plan that line cannot be switched off; on the paid plan it can.
Can my GC sign it on a link, like DocuSign?
Not on the free plan. Sending the change order from SubMark with a review link — the GC opens it, reads the PDF, and approves or rejects it without creating an account — is a paid feature, and so is the T&M tag your foreman gets e-signed on site. On the free plan you download the PDF and send it yourself.
If I upgrade later, do I lose what I built?
No. Your change orders carry over unchanged, and upgrading runs the normal setup already filled in with what the builder knows about your company and your jobs. You are not starting again.
Is this built for residential remodels?
It is built for commercial specialty subcontractors billing a general contractor — electrical, plumbing, HVAC and mechanical, drywall and framing, concrete, glazing, fire protection and the rest. A residential remodeler can use it, but the vocabulary on the document is the one a GC expects, not a homeowner.
What does the paid plan cost, if I get there?
$249 a month for your company, including your first 3 office users, and $39 a month for each office user after that. Field crews, foremen and the subcontractors you invite to your jobs are free and unlimited. Every module is included — nothing is held back for a higher tier.
Writing a lot of change orders? How change orders and draws fit together, or change order tracking in SubMark.
Stop duct-taping tools together.
One system for the office and the field: schedule of values and draw tracking, change orders, T&M tags and job costing, in the same place your crews clock in and log the day. Field users and invited subs are free and unlimited.
Set up your company and your first job yourself — or ask for a walkthrough and we'll do it with you.