[ The full tour ]
Everything between winning the job and getting paid for it.
Both halves of your company, in one system.
Your office bids the work, builds the schedule of values, logs every draw and tracks job costs against the budget. Your office prices T&M tags off your rate lists and gets them e-signed on site. Your crews clock in and log the day. You pay for office users only — the field is free and unlimited. Here’s every module, group by group.
[ WIN THE WORK ]
From first call to signed contract.
Track every opportunity from lead to award, do your takeoff on the actual drawings, and turn it into an estimate and a GC-ready proposal — without retyping numbers between tools.
Deals Pipeline
Kanban board from lead to close — drag deals between stages, convert to a project on award.
Bid Board
Every bid with its GC, proposal amount, and status — Lead, Estimating, Submitted, Awarded, Lost, or No Bid with the reason recorded.
Invite to Bid
Send bid packets to your subs and suppliers by link — no login for them. Their questions and quotes come back in one place, side by side.
Plans & Drawings
Upload full drawing sets and AI reads every title block — sheet numbers and names filled in automatically. Deep-zoom viewer with markups and pins that stay on the sheet.
Takeoff
Measure and count directly on plan sheets — named conditions with waste factors roll up to quantities that flow into your estimate.
Estimating & Proposals
Line-item estimates with reusable templates and O&P controls, exported as a clean GC-facing proposal PDF.
Sub Contracts
Per-job work authorizations and master agreements for the subs you hire — auto-filled from the project, emailed as a PDF, tracked through signing.
[ RUN THE FIELD ]
Know who’s where, what got done, and what changed.
One calendar across every job, daily documentation your GC will actually accept, and a paper trail for every scope change the moment it happens — not three weeks later from memory. Your crews use it as field users, and field users are free.
Crew Scheduling
Cross-project calendar with automatic double-booking conflict detection.
Time Clock & Labor Logs
Clock in/out or log hours per worker, per job, per day — rolls straight into costs and payroll.
Daily Logs
Weather, narrative, labor, materials, and photos with a submit/review workflow.
Where Workers Are
A live view of which workers are on which jobs today, down to the work area.
Change Events
Field crews log scope changes with photos and responsible trades the day they happen. Convert to a formal CO in one click.
T&M Tags
Priced in the office off your own rate lists, then e-signed by the GC on site. Several tags convert into one change order.
Punch List Tracking
Punch and warranty work tracked as its own phase, with its own budget, progress and extra-work spotlight. Ships with the drywall setup pack today.
Production Dashboard
Phase-by-phase production sequencing per job, plus a site profile with hours, parking and POCs.
[ PROTECT THE MARGIN ]
See the overrun while you can still do something about it.
Labor hours, materials, POs and subcontractor costs land against the budget per job, by worker and by cost type, as the hours get logged and the costs get coded. The jobs quietly bleeding money show up on a dashboard — not in an end-of-job autopsy.
Job Costing
Budget vs. actual across labor, materials, and subs, per job, updated as costs land. Labor breaks out by phase when phase tracking is on. T&M hours are billed separately and don’t feed costing actuals.
Purchase Orders
POs with line items, supplier management, and invoice reconciliation.
Invoices Inbox
Supplier and sub invoices land in SubMark instead of an inbox — AI reads the vendor, number, and amount, then you tag each one to its job and PO.
QuickBooks Online
Connect your books once: bills and purchases pull from QuickBooks into job costing, draws (as invoices) and POs go to QuickBooks with a click, and a coverage meter shows how much of the cost pulled from QuickBooks is coded to a job.
Labor Reports
Filter, group, and export labor spend any way your accountant asks for it.
Report Builder
Build custom reports on any data in SubMark — pick columns, filter, group, export.
Executive Dashboards
A company-wide view of your jobs, bids and open items, with project health at a glance — laid out for your role.
Change Order Tracking
Build the COR, send the GC a link to review it, and take their redlines and decision in place. Every CO’s status, aging, and recovery tracked against the contract value.
AI Change Order Assistant
Draft the description and justification from the evidence already in the project — then review every field and apply only what you want.
[ GET PAID ]
Every draw in one place, no matter whose portal it went through.
Build the schedule of values once; it locks when you submit the first pay application you build in SubMark, and approved change orders are added to it automatically. Log every draw you submit through your GC’s system and track what’s billed, what’s certified, the retainage withheld, and when the check arrives.
Schedule of Values & Draw Log
An SOV you build line by line, with percent billed on each line and every draw you submit logged against it, retainage withheld recorded on each draw. It locks when you submit the first pay application built in SubMark; approved change orders are added to it automatically.
Draw Calendar
Every GC’s draw deadline and submission method in one calendar, with reminders.
Lien Waiver Tracking
The conditional and unconditional waivers you send up the chain, tracked from sent to signed to received, with the signed copy on file. It does not cover the waivers your own subs owe you, and SubMark does not produce the forms.
Submittals
Submittal packages with a material library, cover sheets, and merged PDF export.
Timesheets & Payroll Report
Weekly rollups with worker signatures and supervisor approval, plus a payroll summary export.
Monthly Status Updates
The monthly progress email to your GC, drafted from live punch and change-order numbers, with a link to your open COR log. Edit it, then paste it into your mail.
[ SAFETY & BACK OFFICE ]
The compliance and office work, handled in the same place.
A real safety program — not a binder — plus the CRM and worker records that keep the office out of six different spreadsheets.
Safety Program
Toolbox talks, inspections, incidents, violation strikes, recognitions, and certification/COI tracking.
Workers
Your full field roster with rates, pay types, documents, status, and assignment history — grouped into the crews you actually schedule.
Companies & Contacts
CRM for GCs, suppliers, and subs — every contact tied to its jobs and bids.
Ask SubMark
Ask questions in plain English — “which jobs are over labor budget?” — and get answers from your live data.
Email Intelligence
Connect your own Outlook or Gmail mailbox, read-only. Bid invitations, GC replies on a change order and moved due dates show up on your Home page, and emails with people in your directory are logged on that company’s timeline — each with a link back to the original message. Email bodies are never stored.
Subcontractor Management
A directory of the subs you hire — COI, W-9, and prequal status, plus their jobs, documents, and the job-award emails you send them.
Subcontractor Collaboration
Invite your own subs into a project with scoped access — they log their work, you keep control of what they see.
[ On the roadmap ]
Coming next — shaped by early customers.
Everything above ships today. This is what doesn’t, yet. Founding customers get a direct say in what we build first.
Mobile App
Native field app with offline support (the web app already works on phones today).
See it on your kind of jobs.
Sign up and pick your trade on the first screen — the phases, checklists and terminology load before you do anything. Or take a 30-minute walkthrough with the person who built it, using workflows from your trade instead of a canned demo script.
Or email sales@submark.io.