Tile and stone software for the trade that inherits everyone else’s tolerances.

By establishing the condition before you touch it, on the day, with a photograph. The pack’s second pre-construction item — substrate flatness and waterproofing, and who provides them — is there to make you ask before the bid is a contract. Once you are on site, a daily log with the area, the phase, the hours and photos of the slab as you found it is what turns grinding into a change request instead of absorbed labor. If the GC directs you to proceed and sort the money out later, that is a change event logged in the field the day it is said, with photos, carried forward into a priced change request. SubMark records it; it does not win the argument for you. What it prevents is the version where the only record is two people remembering differently in month nine.

Only if the schedule of values has the lines, and the pack’s opening breakdown does not — it has one line called Set for the whole job. That is the first thing to fix. A restroom with membrane, a floor drain, a mosaic and a cut at every fixture is several times the labor per square foot of a large-format corridor, and one averaged line is how that difference quietly goes to the GC. Split the wet rooms out, and split setting by floor or release area while you are there. SubMark holds the schedule of values and logs each draw you submit against it, with what you billed, what you were paid and the retainage withheld on each draw. It does not negotiate the breakdown for you, and the schedule of values locks once a pay application built in SubMark is submitted — a draft one leaves it open — so the structure has to be right before that.

SubMark cannot settle that, and software that claims it can is selling something. What it does is make sure the question gets asked before anybody is standing on a slab: switch on Pre-Construction Review and the pack’s second item is already on the list for every job, with somewhere to write the answer. The list is tenant-wide, so you edit it once and it applies to every project, while the tick and the note stay with the job. Two minutes, on the question that otherwise gets answered at a failed flood test with your tile already on top of the membrane.

By pricing it as repair when it is found rather than absorbing it at punch. The daily log entry with the photograph establishes that an area was complete and sound when you left it, so the cracked tile by the fixture and the stained grout under the lift are somebody else’s. From there the office prices a T&M tag off your own rate list and the GC’s superintendent e-signs it on site, with a document preview and a PDF you can download and hand over or email the same day. It also belongs on its own schedule-of-values line as a unit price agreed before anybody needs it, because the alternative is negotiating a price while the owner is waiting to move in.

Log it, in writing, on the day, before you set. The pack’s fourth pre-construction item is the dry, conditioned work window you need, so the condition is already a question you asked rather than an excuse you found. A daily log with the date, the areas, the conditions and photographs is the difference between a debonding claim you defend and one you absorb. If the direction to proceed came from the GC, that is a change event on the day it was given — the field logs it with photos and it carries forward. SubMark holds the record; it does not certify the work, and it will not tell you whether to set.

With Area Tracking switched on in Settings, yes — it is not on by default. With it on, your surface prep, waterproofing, setting, grouting and sealing hours stay distinct, and you get budget against actual per phase while there are still floors left to set, which is the only time the number is useful. Left off, job costing is per job and grouped by cost type — labor, crew lump sum, materials invoiced, materials committed, QuickBooks costs and subcontractors — against your budget lines. Installed quantities are not tracked either way, so square feet per man-hour comes from your own takeoff put next to those hours. Worth knowing: hours on a T&M tag do not feed job-costing actuals, so extra work billed on tags is tracked as revenue rather than cost.

Put it on the contract before you build it. The mockup is a submittal deliverable, so it belongs on the schedule of values with the submittals and samples, earned before production starts. In SubMark it lives in Submittals with its product data and the material library, so the tile, grout and joint width that were approved are recorded somewhere other than an email thread — which matters a year later when the installed floor is questioned. The hours and the mobilizations go on a daily log like any other day of work. If you are asked for a second mockup in a different grout, that is a second mobilization and a change event, logged the day it is directed.

Partly, and it is worth knowing which. Natural Stone and Sealer are in the material list, and Seal is one of the five work types with Sealing as its own phase — so the sealing schedule and the stone material are both real in the pack. What the pack cannot do is price stone differently from tile on your contract: that is your schedule of values, and it should carry stone setting on its own line, because dry-lay, vein match and slab layout are a different rate from a tile count. Fabrication of stone treads, thresholds and curbs usually belongs with your purchase orders rather than your labor.

No. Keep submitting through whatever portal, template or email each GC requires. SubMark is where the schedule of values lives — prep as a unit price, the wet rooms split from the field, stone on its own line, replacement priced in advance — and where every draw you submit is logged against it. When a change order is approved it adds its own line to the schedule of values, so the contract value you are billing against stays current without anybody retyping it. Procore, Textura and GCPay are recorded as the submission method on a job; nothing is sent on your behalf. SubMark is not a document generator.

Yes. Connect QuickBooks Online once and bills and purchases pull into job costing — hourly, if you switch auto-pull on — so a pallet of porcelain and a stone crate sit against the job they were delivered to. Draws go across as QuickBooks invoices and POs as purchase orders, one at a time with a click. For your trade the habit worth keeping is a purchase order per material release, because your tile is ordered long before it is set and committed cost is the only thing that shows that against the budget before the supplier invoices you. A coverage meter shows how much of the cost pulled from QuickBooks is coded to a job at all; it is company-wide rather than per job.

No. Field users are free and unlimited, and so are the subs you invite into a job. You pay one company subscription: $249 a month with your first 3 office users included, then $39 a month each. The whole breakdown is on the pricing page.