Door and hardware contractor software — hardware schedule to the last closer.

You build the schedule of values, so yes — and on this trade it is the whole game. Carry frames, doors, finish hardware and electrified hardware as their own stored-material lines and bill them as they are delivered and stored, separately from the install lines that may be six months behind. The pack starts the breakdown at material 50%, which you then negotiate with the GC. SubMark tracks what you billed on each line, what was certified, what retainage is held against it and when the money landed. What it is not is an inventory system: it does not hold warehouse stock levels or serialize product.

No, and that is worth saying plainly because you bid, buy and walk by the opening. Job costing is per job, grouped by cost type — labor, crew lump sum, materials invoiced, materials committed, QuickBooks costs and subcontractors — against your budget lines. There is no per-opening cost record and no per-opening roll-up. The practical approach is to carry install as budget lines by level or area, the way the frames are released to you, so a floor that fought you is visible instead of averaged across four hundred openings.

As a change event the day it arrives, carrying the revision, the openings affected and the cost — product and labor both — then a priced change request to the GC. Approved change orders are added to the schedule of values automatically, so the money follows the paperwork instead of waiting for someone to rebuild a spreadsheet. If the work is already happening, a T&M tag priced off your own rate lists and e-signed on site covers the labor, and several tags convert into one change order later. SubMark does not price the hardware set for you.

Submittals, yes: packages with a material library, cover sheets and merged PDF export, each with a status and a dated history, which is where the record of "we submitted on the 9th and got it back on the 4th of the following month" lives. Procurement is more limited and worth being straight about — there is no expediting dashboard, no lead-time countdown and no vendor acknowledgment tracking. Your purchase orders and the submittal record are where the dates live, and a PO shows committed cost against invoiced cost once the material starts arriving.

Photographs on the day, on that day’s log, plus a change event naming the opening and the damage, and a T&M tag for the repair signed on site. This is the most common unbilled work in the trade, because a dented frame looks like a punch item rather than somebody else’s damage — which it only stops looking like if there is a dated photo of the frame in good condition when you installed it, and another one of the dent.

Yes, and for a trade that is half material it is the number to watch. Purchase orders carry committed cost, and materials invoiced and materials committed are separate buckets in job costing, so a package where you have ordered everything and been invoiced for a third of it reads honestly instead of looking like a job under budget. Supplier invoices reach the job through the invoices inbox once you switch it on in Settings, and QuickBooks bills and purchases pull in on top of that.

No, and this is one to be clear about. SubMark has no punch or deficiency item list for any trade, so there is no opening-by-opening record to close out. What you do get is Punch as a phase on the daily log and as a line on your schedule of values, so the parts list and the trips are recorded, dated and billable — which is the part that was costing you money. We would rather say that than let you discover the difference in month three.

No. Keep submitting through whatever portal, template or email each GC requires. SubMark is where the schedule of values lives — stored material split by product, frame install broken out by level, keying and punch on their own lines — and where every draw you submit is logged against it, with retainage held and payment tracked across every GC. Procore, Textura and GCPay are recorded as the submission method on a job; nothing is sent on your behalf.

Yes. Connect QuickBooks Online once and bills and purchases pull into job costing — hourly, if you switch auto-pull on — so mill invoices, hardware distributor invoices and freight sit against the right job. Draws go across as QuickBooks invoices and POs as purchase orders, one at a time with a click. A coverage meter shows how much of the cost pulled from QuickBooks is coded to a job at all; it is company-wide rather than per job, so read it before you trust a clean variance on a material-heavy package.

No. Field users are free and unlimited, and so are the subs you invite into a job. You pay one company subscription: $249 a month with your first 3 office users included, then $39 a month each. The whole breakdown is on the pricing page.