Demolition contractor software — document it before it is in the dumpster.

A change event raised from the field the morning the crew finds it, with photos, the location and a note of what it will take. It is filed under the job and the date within minutes of being found, which is the only window your trade gets. From there it becomes either a T&M tag priced off your own rate lists and e-signed by the superintendent on the spot, or a priced change request if the GC wants it that way. Several T&M tags can convert into one change order later, so a month of found conditions does not become a month of separate arguments. Uploads are images only — no video.

Make the record yourself the same day, and make it the kind that is hard to argue with later: a change event naming who gave the direction, when, where, and what you did, with photos. Then have the office price a T&M tag for the work off your rate lists and get it signed — on site, at the wall, before the crew moves on. That signature is what converts a conversation into a document. SubMark will not make a GC authorize anything. What it does is make sure the version of events that exists in writing is yours, dated the day it happened, instead of reconstructed in a billing meeting two months later.

On the billing side, yes, and you should: carry haul-off as its own schedule-of-values line and SubMark tracks what you billed against it, what was certified and what retainage is held. On the cost side, disposal reaches job costing as purchases — raise a purchase order for the pulls and tipping fees, and the hauler’s bill pulls in from QuickBooks against the job. What SubMark does not do is count tons or read scale tickets; there is no tonnage quantity field. The approach that works is a PO per pull, so the committed cost is visible before the invoice arrives weeks later.

If you have the record and the contract allows it. The mechanism is the same as any other extra: a change event the day the area is handed off, the daily logs that show the crew on site with no production and the delay coded — the cause comes from a fixed list including access, GC direction and inspection — and a T&M tag for the standby hours priced off your rate list. Two dated logs, one on the day you stopped and one on the day you got the area back, are what make the duration a fact rather than a claim.

Not as hours, and this is worth being exact about. The daily log records hours per worker, and each work area on it carries its phase and percent complete, so you can see where soft demo, structural demo and haul-off stood on a given day. Job costing is per job, grouped by cost type — labor, crew lump sum, materials invoiced, materials committed, QuickBooks costs and subcontractors — against your budget lines. It does not split labor by phase for this trade. If the structural scope is big enough to carry its own rate, the approaches that work are a separate budget line or a separate job.

With photographs that predate you. Log the protection as you install it and the adjacent condition before you start work in each area, on that day’s log, under that job. When a claim arrives, the record is a dated image of the lobby floor as you found it rather than an argument about who was in the building. Daily logs also carry the crew who was on site, so a claim about a day you were not on that floor answers itself. SubMark holds the evidence; it does not negotiate the back-charge for you.

Yes, and that is the argument for keeping the schedule of values after the crew leaves. Every job carries its billed-to-date by line, the draws you submitted against it, what was certified, what retainage is held and when money arrived — across every GC you work for. A job quiet for nine months still shows the balance, so retainage on a building that tops out next summer sits on a list instead of in a PM’s memory. The draw calendar keeps each job’s cutoff date and reminders for as long as it is still billing.

No. Keep submitting through whatever portal, template or email each GC requires. SubMark is where the schedule of values lives — haul-off separated from demo, protection billable in week one, an allowance for what the survey missed — and where every draw you submit is logged against it. Procore, Textura and GCPay are recorded as the submission method on a job; nothing is sent on your behalf. SubMark is not a document generator.

Yes. Connect QuickBooks Online once and bills and purchases pull into job costing — hourly, if you switch auto-pull on — so dumpster pulls, tipping fees, blades and equipment rental sit against the job that generated them. Draws go across as QuickBooks invoices and POs as purchase orders, one at a time with a click. A coverage meter shows how much of the cost pulled from QuickBooks is coded to a job at all; it is company-wide rather than per job, so read it before you trust a clean variance on a job where half the cost is disposal.

No. Field users are free and unlimited, and so are the subs you invite into a job — including the abatement or hauling outfit you carry. You pay one company subscription: $249 a month with your first 3 office users included, then $39 a month each. The whole breakdown is on the pricing page.